Barely a week before the meeting, I had emailed the following version of the manuscript to the co-author:

In the following version, comments from the meeting itself are included directly in the manuscript:

Below is the written feedback I received from the co-authors:

MG also wrote in. here mail:

Also enclose examples of how you can set up your own rules of procedure. If you benefit from it, use it, otherwise ignore it. / Marianne

And attached this Excel file: